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Standard form of job descriptions 44 Federal Laws. Job description

Hello, dear readers. In the previous article, we examined in detail the specialty "". In this article, we will look at such a specialty as “purchasing specialist”. Despite the similarity of the names of the specialties “tender manager” and “purchasing manager”, this is the other side of the coin of this activity, namely the activity of purchasing goods, works, services through tenders, but on the part of the customer.

Purchasing Specialist responsibilities.
The procurement specialist carries out activities to place an order for the supply of goods (performance of work, provision of services) to meet government needs in cases and in the manner established by law Russian Federation.
The responsibilities of a procurement specialist also include organizing work on preparing the auction, tender documentation, notices of a request for quotation, claim work, representation of the organization’s interests at meetings at the Federal Antimonopoly Service, placement of a state order on the all-Russian official website, legal analysis bank guarantees, work on electronic trading platforms, development technical assignments, participation in the formation of the procurement plan and schedule, posting reports on the execution of contracts, maintaining a register of contracts.

Requirements for a purchasing specialist.
After analyzing the posted vacancies “purchasing specialist”, we can highlight the main requirements that the employer places on candidates:

Higher education (technical, economic, financial, legal)
Knowledge of 223-FZ and 44-FZ
Advanced training in additional professional
program in procurement (at least 120 academic hours)
and/or professional retraining in the field of procurement
Experience in developing procurement documentation
Ability to work with EAIST subsystems, environmental protection (zakupki.gov.ru) and electronic trading platforms
PC knowledge at the level of a confident user

These are the basic requirements for a procurement specialist, which can be identified from the posted vacancies in this specialty.

Professional standard specialist in procurement.
On September 10, 2015, by Order of the Ministry of Labor of Russia No. 625n “On approval of the professional standard “Procurement Specialist””, a new professional standard was introduced.

From July 1, 2016, employers will be required to apply professional standards in terms of employee qualification requirements and will be required to follow the standard when:

formation personnel policy;
organizing training and certification of employees;
concluding employment contracts;
developing job descriptions and establishing remuneration systems.

The standard defines not only the functions, but also the requirements for education and work experience for the position of procurement specialist, and also identifies several generalized labor functions:

3.1 Organization of work in the field of procurement of the Supplier
(contractor, performer)
3.1.1 Ensuring the procurement procedure
3.1.2 Search and track purchases in accordance with
area of activity
3.1.3 Participation in the supplier purchasing cycle
(contractor, performer)
3.1.4 Administration electronic signatures and work

3.1.5 Delivery of goods (fulfillment
work, provision of service)
3.1.5 Expert advice
3.2 Organization of procurement management processes
for own needs
3.2.1 Procurement planning
3.2.2 Search, selection and evaluation of suppliers
3.2.3 Analysis and monitoring of the procurement market
3.2.4 Administration of the purchasing cycle
(Buyer)
3.2.5 Analysis of proposals from the supplier (contractor,
performer)
3.2.6 Electronic signature administration and operation
on electronic trading platforms
3.2.7 Conclusion and execution of the contract
3.2.8 Acceptance and quality control of purchases
3.2.9 Audit of the quality of procurement activities
3.3 General guidance on procurement management

Purchasing specialist salary.
The average salary of a procurement specialist in Moscow is 47,000 rubles, in St. Petersburg 41,000 rubles, if we analyze salaries in Russia as a whole, then the average salary for this position will already be 34,000 rubles. The data presented is current at the time of writing.

Purchasing specialist courses.
On at the moment There are many courses and seminars on the market for government procurement specialists. The first common disadvantage of such courses is the high price, and the second significant disadvantage that should be noted is full-time training outside of work.
The most modern and effective way training at the moment is online training with support and feedback from teachers. In this case, there is no need to attend the training in person and waste time on the road; it is enough to have a computer and Internet access.
If you want to improve your qualifications in procurement or acquire knowledge and skills and, as a result, work as a “purchasing specialist,” I recommend taking training

I CONFIRM:

[Job Title]

_______________________________

[Name of organization]

_______________________________

_______________________/[F.I.O.]/

"_____" _______________ 20___

JOB DESCRIPTION

Contract Manager

1. General provisions

1.1. This job description defines and regulates the powers, functional and job responsibilities, rights and responsibilities of the contract manager [Name of the organization in the genitive case] (hereinafter referred to as the Company).

1.2. The contract manager is appointed to the position and dismissed from the position in accordance with the procedure established by the current labor legislation by order of the head of the Company.

1.3. The contract manager belongs to the category of specialists and reports directly to [name of the position of the immediate manager in the dative case] of the Company.

1.4. A person who has a professional education or additional professional education in the field of placing orders for the supply of goods, performance of work, provision of services for government and municipal needs.

1.5. In practical activities, the contract manager must be guided by:

local acts and organizational and administrative documents of the Company;
internal labor regulations;
rules of labor protection and safety, ensuring industrial sanitation and fire protection;
instructions, orders, decisions and instructions from the immediate supervisor;
this job description.

1.6. The contract manager must know:

The Constitution of the Russian Federation, civil and budget legislation, Federal law dated April 5, 2013 N 44-FZ “On contract system in the field of procurement of goods, works, services to meet state and municipal needs”, as well as other regulatory legal acts in the field of procurement of goods, works, services to meet state and municipal needs, needs budgetary institution;
general principles of procurement for state, municipal needs, and the needs of budgetary institutions;
basic principles, concepts and processes of the procurement system;
system of procurement for state, municipal needs, needs of budgetary institutions in the context of social, political, economic processes in the Russian Federation;
planning methods for procurement;
procedure for preparation and placement in a single information system notices of procurement, procurement documentation and draft contracts (agreements), preparation and sending of invitations to participate in identifying suppliers (contractors, performers) in the ways provided for by the Federal Law of April 5, 2013 N 44-FZ “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs";
the procedure for procurement, including the conclusion of contracts (agreements);
criteria for evaluating applications for participation in the competition, comparative analysis methods for evaluating applications for participation in the competition;
efficiency of placing orders for state, municipal needs, and the needs of budgetary institutions;
control over compliance with the legislation of the Russian Federation on the placement of state and municipal orders;
measures of liability for violations when placing and executing orders for the supply of goods, performance of work, provision of services for state, municipal needs, and the needs of a budgetary institution;
ensuring the protection of the rights and interests of participants in placing orders, the appeal procedure;
information support for state and municipal orders;
basics labor legislation Russian Federation.

1.7. The contract manager must have the professional skills necessary to:

performing work in the area corresponding to the direction of activity of the structural unit;
work planning, control, analysis and forecasting of the consequences of decisions made;
stimulating achievement of results and demandingness in management business negotiations;
ensuring the fulfillment of the tasks set by management;
effective planning of work time;
analysis and forecasting of activities in the assigned area;
using the experience and opinions of colleagues;
delegation of authority;
use of modern office equipment and software products;
preparing business correspondence;
systematic improvement of professional knowledge;
editing documentation at a high stylistic level;
timely identification and resolution of problematic situations leading to conflicts of interest.

1.8. During the period of temporary absence of the contract manager, his duties are assigned to [name of the deputy position].

2. Job responsibilities

The contract manager performs the following labor functions:

2.1. Development of a procurement plan.

2.2. Preparation of changes to be included in the procurement plan.

2.3. Placing the procurement plan in the unified information system and making changes to it.

2.4. Development of a schedule.

2.5. Preparation of changes to be included in the schedule.

2.6. Placing the schedule and changes made to it in the unified information system.

2.7. Information on the implementation of procurement plans and schedules.

2.8. Determination and justification of the initial (maximum) price of the contract (agreement).

2.9. Preparation and placement of procurement notices in the unified information system.

2.10. Preparation and placement of procurement documentation and draft contracts (agreements) in a unified information system.

2.11. Preparation and sending of invitations to participate in identifying suppliers (contractors, performers) in the ways provided for by Federal Law of April 5, 2013 N 44-FZ “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs.”

2.12. Ensuring the implementation of procurement, including the conclusion of contracts (agreements).

2.13. Organizes mandatory public discussion of the procurement of goods, work or services in cases provided for by law.

2.14. Based on the results of the mandatory public discussion of the procurement of goods, work or services, if necessary, makes changes to procurement plans, schedules, procurement documentation or organizes the cancellation of the procurement.

2.15. Posting customer reports provided for by the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet state and municipal needs.

2.16. Placement of other information and documents, the placement of which in a unified information system is provided for by the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet state and municipal needs.

2.17. Participation in the consideration of cases of appealing the results of identifying suppliers (contractors, performers).

2.18. Preparation of materials for performing claim work (based on acts technical specialists, shop managers).

2.19. Organization, if necessary, at the procurement planning stage of consultations with suppliers (contractors, performers), participation in such consultations in order to determine the status of competitive environment in the relevant markets for goods, works, services, determining the best technologies and other solutions to meet state and municipal needs, the needs of budgetary institutions.

2.20. If necessary, involve experts in your work, expert organizations(agreed with [Name of organization]) in accordance with the requirements stipulated by Federal Law of April 5, 2013 N 44-FZ “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs” and other regulatory legal acts .

2.21. Maintaining the level of qualifications necessary to perform your duties job responsibilities.

2.22. Fulfillment of other duties provided for by Federal Law No. 44-FZ of April 5, 2013 “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs.”

In case of official necessity, the contract manager may be involved in the performance of his official duties overtime, in the manner prescribed by law.

3. Rights

The contract manager has the right:

3.1. Get acquainted with draft decisions of the enterprise management concerning its activities.

3.2. Submit proposals for improvement of work related to the responsibilities provided for by this job description for management's consideration.

3.3. Inform your immediate supervisor about all shortcomings in the production activities of the enterprise (its structural divisions) identified during the performance of your official duties and make proposals for their elimination.

3.4. Request personally or on behalf of the immediate supervisor from heads of departments of the enterprise and specialists information and documents necessary to perform their job duties.

3.5. Involve specialists from all (individual) structural divisions of the Company in solving the tasks assigned to them (if this is provided for by the regulations on structural divisions, if not, with the permission of the head of the Company).

3.6. Require the management of the enterprise to provide assistance in the performance of their official duties and rights.

3.7. Participate, within your competence, in the preparation (discussion) of the following projects:

technical assignments; project documentation;
procurement plans;
schedule plans;
other acts of a non-normative (organizational and administrative) nature on issues provided for by the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet state and municipal needs, the needs of budgetary institutions.

3.8. Obliged, in accordance with his competence, to participate in the preparation (discussion) of the following projects: regulations on contract service; vacation schedule for contract service employees; other acts on behalf of the immediate supervisor.

4. Responsibility and performance evaluation

4.1. The contract manager bears administrative, disciplinary and material (and in some cases provided for by the legislation of the Russian Federation, criminal) responsibility for:

4.1.1. Failure to carry out or improperly carry out official instructions from the immediate supervisor.

4.1.2. Failure to perform or improper performance of one's job functions and assigned tasks.

4.1.3. Illegal use of granted official powers, as well as their use for personal purposes.

4.1.4. Inaccurate information about the status of the work assigned to him.

4.1.5. Failure to take measures to suppress identified violations of safety regulations, fire safety and other rules that pose a threat to the activities of the enterprise and its employees.

4.1.6. Failure to ensure compliance with labor discipline.

4.2. Bears personal responsibility for compliance with the requirements established by the legislation of the Russian Federation on the contract system in the field of procurement and regulatory legal acts governing relations relating to:

planning the procurement of goods, works, services;
identification of suppliers (contractors, performers);
concluding a civil contract;
features of execution of contracts (agreements);
monitoring procurement of goods, works, services;
audit in the field of procurement of goods, works, services;
monitoring compliance with the legislation of the Russian Federation.

4.3. The evaluation of the contract manager’s work is carried out:

4.3.1. By the immediate supervisor - regularly, in the course of the employee’s daily performance of his labor functions.

4.3.2. The certification commission of the enterprise - periodically, but at least once every two years, based on documented results of work for the evaluation period.

4.4. The main criterion for assessing the work of a contract manager is the quality, completeness and timeliness of his performance of the tasks provided for in this instruction.

5. Working conditions

5.1. The work schedule of a contract manager is determined in accordance with the internal labor regulations established by the Company.

5.2. Due to production necessity The contract manager is required to go on business trips (including local ones).

6. Indicators of efficiency and effectiveness of professional work activities

The effectiveness of the contract manager’s professional performance is assessed based on the following indicators:

6.1. The volume of work performed and the intensity of labor, the ability to maintain high performance in extreme conditions, and compliance with official discipline.

6.2. Timely and efficient execution of orders.

6.3. The quality of the work performed (preparation of documents in accordance with established requirements, complete and logical presentation of the material, legally competent drafting of the document, absence of stylistic and grammatical errors).

6.4. Professional competence (knowledge of legislative and other regulatory legal acts, breadth of professional horizons, ability to work with documents).

6.5. Ability to clearly organize and plan the implementation of assigned tasks, ability to rationally use working hours, set priorities.

6.6. A creative approach to solving assigned problems, activity and initiative in mastering new computer and information technology, the ability to quickly adapt to new conditions and requirements.

6.7. Awareness of responsibility for the consequences of one's actions.

I have read the instructions on ___________/___________/“____” _______ 20__.

Procurements by state and municipal customers must be carried out by professionals - these are the requirements of law 44-FZ. The organization must have contract service or one specialist is hired - contract manager. The responsibilities of the manager are prescribed in a separate document - the job description.

How to create a service

If the customer's purchase volume does not exceed 100 million rubles, you can get by with a contract manager. Otherwise, it is necessary to form a full-fledged contract service. It is necessary to develop a Regulation on contract service, a sample of which is contained in the order of the Ministry of Economic Development of October 29, 2013 No. 631.

The customer can hire a manager using different methods:

Registration in ERUZ EIS
From January 1, 2019 to participate in tenders under 44-FZ, 223-FZ and 615-PP registration is required in the ERUZ register ( Unified register procurement participants) on the portal UIS (Unified Information System) in the field of procurement zakupki.gov.ru.
We provide a service for registration in the ERUZ in the EIS:

Hire from outside and conclude an employment contract with him.
Transfer an employee to this position from among those who are already working for the customer and meet the criteria. He must first undergo professional training.
Hire an existing employee on a part-time basis(part-time).

Regardless of the choice of option, the customer’s manager must issue order to appoint a contract manager and approve it job description. In addition, you will have to change the staffing table - add a corresponding position there.

Manager functions

What should a contract manager do? A list of its functions is given in the law. These include the following:

Formation, modification and publication.
Preparation of notices and procurement documentation, as well as invitations to closed procedures.
Participation in the procedure, including the conclusion of a contract.
Consulting suppliers and performers.
Participation in disputes related to procurement and determination of supplier.

Requirements for employees who are responsible for government procurement are contained in the order of the Ministry of Labor of Russia dated September 10, 2015 No. 625n. The specialist must have knowledge and experience in the procurement field. He must know not only the law 44-FZ, but also be familiar with civil, budgetary and other codes and laws. The specialist must be able to draw up documents and evaluate applications, know the intricacies of procurement planning and working with electronic platforms.

What to include in a job description

Job description contract manager is an internal document of the customer, which defines the requirements for him, his duties and rights. It shows what exactly is included in the manager’s area of responsibility and what powers he is given.

The instructions consist of several sections - their contents are presented in the following table. And at the end of the article there is a sample job description of a contract manager.

Table. Sections of the job description of a contract manager

Chapter	Content
General provisions	Procedure for appointment and dismissal, general information about the position and requirements for the employee who is hired for it
Functions	General functions of a specialist
Responsibilities	Actions performed by the manager
Rights	Scope of rights of a specialist
Responsibility	Measures to be taken in case of violations
Final provisions	Links to professional standards, procedure for making changes to the job description

Sample job description, page 1

Sample job description, page 2

The special service, in the course of its activities, carries out the full cycle of public procurement, starting from its planning, implementation procurement procedures and ending with acceptance of goods, work or services, payment under the contract, and, if necessary, carrying out claims work with the counterparty.

A contract manager is an official of the customer who is responsible for the implementation of one or more government procurements, including the execution of each contract.

From January 1, 2017, the contract manager must have higher education or additional professional education in the field of procurement. Previously, professional or additional vocational education. Thus, the legislator has tightened the requirements for the professional level of the employee responsible for procurement in the organization.

The decision to choose between these two options is made by the customer based on data on the total annual procurement volume (hereinafter referred to as AGPO). If it does not exceed one hundred million rubles, then the customer appoints a contract manager. If it exceeds, then a special service is created in the organization based on standard provision, approved by order of the Ministry of Economic Development dated October 29, 2013 No. 631. A budgetary institution has the right to appoint more than one employee responsible for public procurement and assign certain functions and powers to each of them. In this case, the requirements of the labor legislation of the Russian Federation must be observed (letter of the Ministry of Economic Development dated September 30, 2014 No. D28i-1889).

Job responsibilities must be specified in the instructions. The customer has the right, for convenience, to develop and approve a regulation on such a position and indicate in more detail the functions and powers.

The contract manager must only be staff member organizations (letter of the Ministry of Economic Development dated November 10, 2016 No. D28i-2996).

Regulatory documents

In his work, the official responsible for procurement is guided by the following regulatory documents:

Constitution of the Russian Federation;
Federal Law No. 44-FZ;
civil and budget legislation;
regulatory legal acts that regulate the scope of public procurement in Russia;
job description of a contract manager of a budgetary institution or regulations on a contract manager in 2019.

Order of appointment

To appoint a person responsible for public procurement, it is necessary to issue an order. The law does not establish any requirements for this document, unified form is also not developed, so you can compose it in free form on the organization’s letterhead.

The order should refer to Article 38 of the Contract System Law and list one or more employees who are appointed to such a position. At the same time, you can approve the instructions for it, which define the job responsibilities.

Job responsibilities

The job responsibilities of the contract manager under 44 Federal Laws are as follows:

carrying out procurement planning (researching the market for necessary goods, works or services, developing a procurement plan, schedule, making changes to them);
conducting (creation and placement in the Unified Information System of notices, procurement documentation, draft contracts and sending invitations to participate in identifying suppliers (contractors, performers) in closed ways);
conclusion of a contract, its termination, as well as amendments to it;
control over the execution of the contract, including the involvement of experts or expert organizations;
control over the terms and procedure of payment under the contract;
participation in claims work with counterparties (if necessary);
other functions and powers within the framework of public procurement.

Example of a job description

When appointing a contract manager, job responsibilities can be specified using a job description.

Finding a job that suits you today is not easy. After all, she should not only help support herself and her family, but also allow her to realize herself as a professional in her field. And most applicants who want to get an official job expect to receive a full social package and the benefits associated with it. Among the available vacancies, the position of procurement specialist is often found. What do these types of employees do? In what enterprises is there a need for them? What responsibilities should this specialist perform? Is it necessary to obtain a full-fledged higher education for this or is it enough to take courses? Purchasing specialist is a popular vacancy these days. Therefore, further in the article we will consider the answers to the above questions.

Substance of the document

What is a job description of a specialist in a special internal document of a certain organization, which clearly and clearly sets out the basic requirements for the applicant for this position, describes the range of all his professional responsibilities, as well as official rights, the framework defining the degree of his responsibility for negligently performed work. Its presence is mandatory in any enterprise where there is a position of “purchasing specialist”. An employee's responsibilities must be properly defined in order for his function to be implemented in the company as expected. What is the latter?

Specialist functions

Despite the fact that the position in question appeared relatively recently, the professional standard “Procurement Specialist” is fully formed and contains strict requirements. After all, such employees were required before. For example, similar professional functions were performed by employees enrolled in the staff of enterprises and production organizations. Then this position had a different name: logistics engineer.

So, what does the job of “purchasing specialist” mean? To put it briefly, without revealing to the reader the numerous nuances of professional responsibilities that reflect the characteristics of labor activity and produced by a certain company, then main task such an employee is to permanently provide the organization with any necessary materials or goods.

The general function, which is reflected by the professional standard “Procurement Specialist” (namely: providing the enterprise with the inventory and material assets necessary for its adequate functioning), among other things, also includes a fairly large number of indirect responsibilities, such as analyzing the actual quality ratio products offered by suppliers and their market value.

Purpose and structure

It is the job description, as noted above, that is one of the two main documents (the second is the employment contract concluded with the employee), which determine what a procurement specialist must do in the course of his work. The formation of this document is the primary task of management, because, according to current legislation, an employee cannot perform any duties other than those that were clearly described in the contract that he concluded during the employment process. And this document, as a rule, makes a link in the specified place, calling for reference to the job description. That is why many experts pay so much attention to it.

What should the job description of the specialist in question look like? It is important that it be drawn up in accordance with the standards and forms that are accepted in the region. So, the document in question should be drawn up in such a way that it necessarily contains the following sections:

The first section is entirely devoted to data on the coordination and approval of the text of this document itself. To do this, everyone who took part in these processes must record this fact by putting their personal signatures with their transcripts, and also indicate the corresponding dates. As a rule, the coordination involves personnel, as well as the department directly to which a certain employee will belong.
In the next section it is necessary to list all current requirements for the candidate for the position in question. They should detail the required education, knowledge and practical skills, required work experience, as well as age and other characteristics that may be relevant to the specific position. In addition to this, it should be full list all documentation (including both internal regulations of the company and legislative acts of national significance), which the new employee will need to carefully read. And also the section in question describes the location of the position in general staffing table, the procedure and conditions for hiring a candidate for a position, the mechanism for dismissal or replacement of an employee during his short-term absence. It is important to indicate the new employee's immediate supervisor.
In the main section of the instructions in question, it is necessary to list everything that is expected of the employee in the course of his professional activity (all his job responsibilities, as well as rights). The more accurately the responsibilities of a specialist are described in the instructions, the greater the likelihood that the work will be performed correctly, which will benefit the enterprise. Rights are inextricably linked with responsibilities. These usually include: the right to decent working conditions; the right to receive the data necessary to perform their duties; the right to propose activities designed to improve the work process.
The last section usually deals with what responsibility the employee will bear if he fulfills his professional responsibilities inappropriately.

Features of the document

What determines the responsibilities of a procurement specialist? 44-FZ, or Federal Law, which reflects current legal requirements. According to him, the document in question has much in common with the job description of a supply specialist. However, there are a number of differences that distinguish the position of “purchasing specialist”. The responsibilities of these two workers are not identical. It is especially important for employees and management to know these differences. large enterprises, which, as a rule, provide for the presence of these two positions.

That is why, even before finalizing the job description, it is important to thoroughly understand the basic requirements for candidates. So, you need to know what the qualifications of a procurement specialist should be, as well as how to delimit the responsibilities of these employees.

Practice shows that the employee who is involved in purchasing has significantly more responsibilities than the one who is involved in supply. In the job hierarchy, the first position is listed significantly higher than the second. The salary level also differs in a similar way. That is why it would be logical that the requirements for a candidate for the position of “purchase specialist,” whose responsibilities are significantly more significant, should be much higher and stricter. This should be taken into account when drawing up a job description. A procurement specialist (or rather, a candidate for this position) can write a resume successfully only if he familiarizes himself with the standard requirements for the applicant in advance.

Likewise, the professional responsibilities of employees should also be clearly delineated. This will help to establish coordinated interaction both between the specialists themselves and between entire departments that are subordinate to them.

Requirements for a purchasing specialist

The specifics of a particular profession determine a number of special requirements specific to a particular specialty that are presented to candidates for the position. And in the area under consideration there are also certain criteria. A procurement specialist is selected based on existing skills and knowledge. Thus, the candidate must:

have analytical warehouse mind;
be able to make decisions even under constant stress and take full personal responsibility for their results;
be able to process large volumes of information and competently maintain current documentation;
have the skills of conducting business negotiations in order to achieve the desired result for the company;
clearly understand how customs work is organized and how transport companies operate;
be a confident user of a personal computer, as well as be able to use everything necessary to perform professional functions programs.

Among other things, any employer has the right to formulate other requirements that are necessary to ensure that the work is performed efficiently. A purchasing specialist is an important component of a company's success. For example, if a company is engaged foreign economic activity, then such an employee may be required to know foreign languages. Therefore, it is important to write your resume correctly. Purchasing specialist is a position that allows many to clearly realize their abilities. It's worth the risk.

Rights

Job responsibilities of a specialist public procurement will be discussed further, but now it is important to understand what rights he has.

Take the initiative to make a variety of proposals that could improve or facilitate the flow of the work process related solely to the performance of this employee’s functions.
Demand absolute assistance from your immediate superior in matters related to the implementation of the employee’s rights or responsibilities.
Require the company management to provide the department with all the necessary organizational and technical conditions, as well as the timely preparation and execution of working documents and reports that the employee needs to carry out his professional duties.
Establish relationships between the company's divisions and certain divisions of certain third-party organizations that are necessary in order to promptly resolve emerging procurement issues, which invariably fall within the purview of the chief purchasing manager.

Responsibility

What does a leading procurement specialist include in his responsibilities?

Monitoring and ensuring the implementation of the procurement plan for each month.
Administrative responsibility for the disclosure of classified information that internal documents companies are defined as a corporate secret, and which is officially the property of a particular enterprise.
Personal compliance with all existing rules internal regulations and compliance with discipline standards.
Carrying out procurement transactions, as well as concluding relevant contracts with various organizations or individuals, if necessary.
Fulfillment of requirements fire safety and safety regulations, in order not to cause any harm to the company’s employees or its material property.
Careful implementation of all received instructions, instructions, assignments, instructions, orders of the immediate superior, as well as general director companies.
Responsibility for causing or assisting in causing material damage, as well as direct damage business reputation companies.
Responsibility for neglecting one’s own official duties, which is determined by the current instructions, as well as the current legislative acts of the Russian Federation.

Working conditions

What does the job description of a procurement specialist say about what he must work according to? this employee? The employment regime of a person occupying the position in question in a company is determined by internal labor regulations drawn up specifically for an individual enterprise, as well as by an agreement concluded with new employees during the employment process. Among other things, these conditions include the need to periodically travel on business trips to perform official assignments.

Procedure for familiarizing yourself with the job description

Conclusion employment contract, which, in fact, marks the moment of employment, is the ideal time for the future employee to carefully study what is included in the procurement, that is, to familiarize himself with the job description. How to record the fact that the employee was provided with all the necessary information? There are several ways. Among them are the following:

personal signature (and its transcript), as well as the date, which indicate that the procurement specialist has already carefully studied his duties and is ready to confirm this; placed in a special magazine, which is specifically designed for these purposes;
a separate note stating that the employee is fully informed, which is certified by the personal signature of the individual employee directly under the text of the job description itself, intended for familiarization of each new candidate;
a similar mark, also certified by a signature and date, which is placed under the text of an individual job description, personally prepared for an individual employee, which is subsequently attached to his personal file opened at the enterprise.

Conclusion

A purchasing specialist is a special employee of an enterprise who carries out and controls the process of supplying the company with goods, all kinds of materials, and various raw materials necessary for its production activities. This employee is also responsible for compiling and checking all reporting documentation, which is related to his direct responsibilities. Among other things, the specialist in question must have developed analytical thinking and good communication skills in order to be able to correctly assess the profitability of the proposed transaction and competently negotiate with suppliers.

It is equally important to know in practice how exactly products should be tested for compliance with the stated quality criteria. Such a specialist must be able to handle personal computer and master at a high level computer programs that he will need in the course of performing his main job duties; make important decisions in short terms even under pressure and in conditions of constant stress, because the success of the entire enterprise directly depends on their effectiveness; process large amounts of information in a timely manner and draw appropriate conclusions; have an excellent understanding of the current operating conditions of customs, as well as the peculiarities of the work of individual transport companies with whom he collaborates this organization. These employees must understand the basic intricacies of selection necessary materials, understand exactly how they should be transported, and also stored so that they do not lose their useful properties and presentation. It is also desirable, and sometimes a prerequisite, to have some experience in procurement. Typically, active and energetic people are hired for this position. It is these candidates who have the chance that they will fill this vacancy.

If you are thinking about working as a procurement specialist, it is important to first study a typical job description (a standard document that precisely defines the rights, duties and responsibilities of a particular employee). This will help you get acquainted with the upcoming working conditions and find out all its subtleties in advance. This will help you understand whether it is worth continuing your attempts to get this position or whether it is better to look for something else. If everything suits you, then you need to try to make sure that you also meet all the company’s requirements. To do this, you need to find out as much as possible about the organization itself, as well as about its business activity, production and sales volumes, and at the same time about the main technical features.

You should take the issue of your own employment extremely seriously. It is important to study in advance as much information as possible about the company you want to work for, as well as directly about the desired position. To do this, you need to carefully study the job description for the chosen specialty. The standard form of this document for most professions is freely available, so anyone can always familiarize themselves with it if necessary. The more seriously you are prepared, the higher your chances of getting what you want. And may your work give you only pleasant emotions!