Job responsibilities of the Deputy Director for General Affairs. Deputy Director for General Affairs: job description and responsibilities Deputy for General Affairs
I approve
___________________________________ (Last name, initials)
(name of organization, pre- ________________________
acceptance, etc., its organizational (director or other official)
legal form) official person, authorized
what must be asserted
nal instructions)
» » ____________ 20__
deputy director
on main issues of activity
______________________________________________
(name of organization, enterprise, etc.)
» » ____________ 20__ N__________
This job description was developed and approved by
basis employment contract With __________________________________________
(name of the position of the person for whom
And in accordance with
this job description has been compiled)
provisions Labor Code Russian Federation and other regulatory
acts regulating labor relations in the Russian Federation.
I. General provisions
1.1. Deputy Director for General Affairs belongs to the technical category
performers, is hired and dismissed by order
director of the enterprise.
1.2. A person who has
higher professional education, without requirements for experience
work, or secondary vocational education and work experience
specialty for at least _________ years.
1.3. The Deputy Director for General Affairs reports directly to.
(enterprise, organization, structural unit)
1.4. During absence, Deputy Director for General Affairs (vacation, illness, etc.)
1.5. In his activities, the assistant director is guided by:
— regulatory documents on the work performed;
— methodological materials concerning relevant issues;
— the charter of the enterprise;
- rules labor regulations;
- orders and instructions of the director of the enterprise
(direct manager);
- this job description.
1.6. The Deputy Director for General Affairs should know:
- resolutions, instructions, orders and other governing
materials and regulatory documents related to the activities of the enterprise and
record keeping;
— structure and management of the enterprise and its divisions;
— organization of office work;
— methods of registration and processing of documents;
- archival work;
- typewriting;
— rules for using intercoms;
— standards of a unified organizational and administrative system
documentation;
- typing rules business letters using standard forms;
— fundamentals of ethics and aesthetics;
- rules business communication;
— basics of labor organization and management;
— operating rules computer technology;
— basic provisions of administrative law and legislation
— internal labor regulations;
— rules and regulations of labor protection.
II. Functions
The assistant director is assigned the following functions:
2.1. Carrying out work on organizational and technical support
2.2. Conducting office work, recording orders that require control
for their implementation.
2.3. Participation in the development of rationalization measures
document flow.
2.4. Organization of reception of visitors.
III. Job responsibilities Deputy Director for General Affairs
To perform the functions assigned to him, the assistant director
enterprises are obliged:
3.1. Carry out work on organizational and technical support
administrative and administrative activities of the head of the enterprise.
3.2. Accept the submission for consideration by the manager
correspondence, transmit it in accordance with the decision made to
structural divisions or specific performers for use in
process of work or preparation of answers.
3.3. Conduct office work, perform various operations with
the use of computer technology designed for collecting, processing and
presentation of information when preparing and making decisions.
3.4. Accept documents and personal statements for signature by the manager
enterprises.
3.5. Prepare documents and materials necessary for work
leader.
3.6. Ensure timely review and submission
structural divisions and specific executors of documents,
received for execution, check the correctness of execution
prepared draft documents submitted to the manager for signature,
ensure high-quality editing.
3.7. Organize telephone conversations with the manager,
record the information received in his absence and bring it to his attention
information its contents, transmit and receive information via
receiving and intercom devices (telefax, telex, etc.), as well as
telephone messages, timely bring information to his attention,
received via communication channels.
3.8. On behalf of the manager, draw up letters, requests, etc.
3.9. Carry out work on preparing meetings and conferences,
conducted by the manager (collection necessary materials, alert
participants about the time and place of the meeting, the agenda, their registration),
keep and draw up minutes of meetings and conferences.
3.10. Monitor the execution by employees of the enterprise
issued orders and instructions, as well as compliance with deadlines
fulfilling the instructions and instructions of the head of the enterprise taken on
control.
3.11. Maintain a control and registration file.
3.12. Provide workplace manager necessary
organizational equipment, office supplies,
create conditions conducive to its effective work.
3.13. Print official materials as directed by the manager,
necessary for its operation, or enter current information into the data bank.
3.14. Organize the reception of visitors, promote efficiency
consideration of requests and suggestions from employees.
3.15. Form cases in accordance with the approved nomenclature,
ensure their safety and submit them to the archives within the established time limits.
3.16. Copy documents on a personal copier.
3.17. _____________________________________________________________.
The Deputy Director for General Affairs has the right:
4.1. Get acquainted with the draft decisions of the enterprise management,
relating to his activities.
4.2. Submit proposals for management's consideration
improvement of work related to the responsibilities provided for
this instruction.
4.3. Receive from heads of structural divisions,
specialists information and documents necessary to carry out their
job responsibilities.
4.4. Require the management of the enterprise to provide assistance in
performance of their official duties and rights.
V. Responsibility
The Deputy Director for General Affairs is responsible for:
5.1. For failure to comply ( improper execution) their officials
duties provided for in this job description, in
limits defined labor legislation Russian Federation.
5.2. For those committed in the course of carrying out their activities
offenses - within the limits determined by administrative, criminal and
civil legislation of the Russian Federation.
5.3. For causing material damage- within the limits specified
labor, criminal and civil legislation of the Russian Federation.
The job description was developed in accordance with ________________
(Name,
_____________________________.
document number and date)
(initials, surname)
_____________________________
(signature)
» » ________________ 20__
I have read the instructions: (initials, surname)
_________________________
(signature)
» » _____________ 20__
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I approve
General Director of JSC "___________"
___________________________________
"__" ________ 201_
Job description of the Deputy Director for General Affairs
GENERAL PROVISIONS
1. The Deputy Director for General Affairs belongs to the category of managers.
2. The Deputy Director for General Affairs is hired and dismissed by order general director enterprises.
3. The Deputy Director for General Affairs reports directly to the General Director.
4. In his work he is guided by Russian legislation, General provisions adopted by OJSC "___________________", this job description of the deputy director.
5. Persons with the highest vocational education and a minimum work experience of 1 year.
6. The Deputy Director for General Affairs must know:
6.1. Fundamentals of economics, organization of production, labor and management.
6.2.
6.3. Rules of occupational health, safety, industrial sanitation and contraindications fire safety.
6.4. Legislative and regulatory legal acts regulating the production, economic and financial-economic activities of the enterprise, federal, regional and local authorities state power and management, determining priority directions for the development of the economy and the relevant industry.
6.5. Methodological and regulatory materials of other bodies concerning the activities of the enterprise.
6.6. Profile, specialization and features of the enterprise structure.
6.7. Tax and environmental legislation.
6.8. The procedure for drawing up and agreeing on business plans for the production, economic and financial and economic activities of the enterprise.
6.9. Market methods management and enterprise management.
6.10. The procedure for concluding and executing economic and financial contracts.
6.11. Management of economics and finances of an enterprise.
6.12. Organization of production and labor.
6.13. The procedure for developing and concluding industry tariff agreements, collective agreements and regulation of social labor relations.
6.14. Labor legislation.
7. During the absence of the Deputy General Director for general issues (illness, vacation, business trip, etc.), his duties are performed by a person appointed in the prescribed manner, who is responsible for their proper execution.
FUNCTIONS
1. Ensuring control over the external and internal security of the company’s activities.
2. Prevention or maximum reduction of company losses.
JOB RESPONSIBILITIES
The Deputy Director for General Affairs is obliged to:
1. Organize the movement and collection of cash cash, ensuring the safety of these processes.
2. Organize a check of people hired from the point of view of their possible connections with criminal structures and competitors.
3. Conduct periodic checks of company employees from the point of view of their possible connections with criminal organizations or competitors, while ensuring the necessary confidentiality. Conduct an inspection at the first request of the personnel service and the general director.
4. Organize an inspection of all organizations with which it is planned to work with the provision of a trade loan for the first time.
5. Conduct constant monitoring and analysis of the state of trade loans and the solvency of organizations receiving products on trade credit.
6. Immediately inform the general director and the head of the relevant department about changes in the provisions of the company's consumer organizations, which may lead to material provisions on the part of the company.
7. Inspect other organizations and individuals on the recommendation of the General Director.
8. Be directly involved in complete company inventories.
9. Monitor all stages of work with payment for shipment in cash from the point of view of the security of this process.
10. Immediately inform the general director about situations that may lead to material losses for the company. In the event of situations that could lead to major material losses or jeopardize the life and health of employees, immediately notify the service economic security.
11. Carry out activities to ensure the interests of the company in the region on behalf of the economic security service, while coordinating their actions with the general director.
12. If there are suspicions of abuse on the part of the company’s management, raise the question of transferring the company to the category of problematic ones from a security point of view. The transfer of a company to the category of problematic can be carried out for the period of preparation and conduct of the inspection (audit) and summing up its results, but not more than for a month.
13. Carry out weekly planning of your work, coordinating the plan with the head of the SES or his deputy in full and the general director of the company in terms of the regular work of the company. Provide daily reports to the SEB and the General Director in the amount corresponding to planning in the form approved by the SEB.
14. Immediately go to the department in which an emergency situation has arisen related to possible material losses of the company or the safety of its employees. Take urgent and professional actions to minimize possible material losses of the company and ensure the safety of company employees.
15. Protect the interests of the company in external organizations on behalf of the economic security service and the general director of the company (in agreement with the SEB).
16. Ensure generally accepted ethical standards when communicating with employees and clients of the company, and do not allow actions related to the implementation of official duties, violations corporate standards communication.
17. When resolving any issues, strive for constructive cooperation with the general director and individual services and departments, contribute to the creation and development of a positive corporate spirit of the company.
18. Take part in any events held for company employees.
19. In the event of a controversial situation with the general director or employees of the company, take all measures to resolve the controversial situation within the company as quickly as possible. If it is impossible to resolve within the company, transfer the issue for approval and decision by the head of the SEB.
20. Inform the general director and heads of departments about identified facts of incorrect actions of their subordinates in order to take corrective action in a timely manner.
21. Know the company’s rules of document flow, reporting, software products, production cycle.
22. Get acquainted with the instructions, orders, information messages issued by the company’s management.
23. Carry out other actions on behalf of the SEB that do not contradict Russian legislation and the above-mentioned points of the job description.
RIGHTS
1. Has the right to make proposals for the organization unscheduled inspections and audit of the company in case of suspicion of unlawful actions by the company’s management or the presence of abuses in the company.
2. Act on behalf of the company to obtain authority from the general director in resolving issues that arise in the course of work in the relevant regulatory authorities.
3. Participate in all meetings of the company or individual divisions if it is necessary to convey to company employees information that is directly related to ensuring business security.
4. Make proposals for changes to the existing procedure for working with clients, storing, moving and transferring material assets in order to increase the security of these processes.
5. Conduct a survey of company employees about the procedure for working with clients, storing, moving and transferring material assets in order to identify possible problems in the security of these processes.
6. Monitor any stages of the movement and transfer of funds within the company and by the company’s counterparties in order to identify possible abuses, while ensuring, where necessary, confidentiality and correctness sufficient to maintain existing profitable partnerships.
7. Conduct selective inventories of material assets, while observing accepted rules that promote the correctness of the results and prevent material losses of the company.
8. Use the services of departments, departments, and services of the company in accordance with their functional tasks, as well as the services of organizations with which the company has a cooperation agreement.
9. Raise the question of purchasing the equipment necessary to carry out job duties, software, carrying out other expenses related to professional activities.
10. Sign and endorse documents within your competence.
11. Require the General Director to provide assistance in the performance of official duties assigned to him and the rights granted to him.
12. Submit for consideration of the company management proposals to increase the efficiency of the company, improve work methods and shortcomings in the activities of structural units.
13. Participate in the prescribed manner in resolving issues regarding the selection of personnel, their encouragement for successful work, as well as about imposing disciplinary sanctions. Make proposals to the General Director regarding staffing and personal personnel TSK.
14. Make proposals to the General Director for improving work related to the duties of the Deputy Director provided for in this job description.
RESPONSIBILITY
The Deputy Director for General Affairs is responsible for:
1. For improper performance or failure to fulfill one’s official duties as provided for in this job description of the deputy director - within the limits determined by the current labor legislation of the Russian Federation.
2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.
4. For safety and non-disclosure trade secret JSC "______________"
5. For compliance with internal labor regulations.
6. For compliance with fire safety measures on the premises of JSC "_____________".
RELATIONSHIPS.
To perform the functions and exercise the rights provided for in this job description of the Deputy Director, the Deputy General Director for General Issues interacts:
1. With the CEO
- on all issues provided for in this job description of the deputy director.
2. With all departments of the company:
- about threats against the company and its employees
- on compliance with security measures
- on compliance with confidential information
Etc...
Additional job responsibilities employees are available in a standard form and a sample job description of the Deputy General Director for General Issues, a version of which can be downloaded from the attached file.
The job description of the deputy director sets out his powers, duties and limits of responsibility. In the article you will find an example standard instructions Deputy Director for General Affairs and a sample approval order.
From the article you will learn:
Even small business difficult to manage alone. It is even more difficult to be the head of a large developing company, which even an experienced manager may not be able to manage. In order to quickly resolve all administrative and business issues, avoiding the “snowball” effect, additional leadership positions. Deputies are delegated some of the director's powers - for example, the right to control the logistics of the enterprise or receive incoming delegations. Specific directions and tasks that the deputy director deals with are fixed in the job description and other local documents.
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The answer was prepared jointly with the editors
Nina Kovyazina answers,
Deputy Director of the Department of Medical Education and personnel policy in healthcare of the Russian Ministry of Health
Only state bodies must compile job descriptions (Article 47 of Law No. 79-FZ dated July 27, 2004). It is impossible to fine an organization that is not a government agency for the absence of instructions (letter of Rostrud dated 08/09/2007 No. 3042-6-0). However, there are strong arguments in favor of...
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Job responsibilities of the Deputy Director
Each organization has its own specifics that determine what exactly the deputy director should do: job responsibilities for the same position in staffing table Legal, trading and industrial companies tend to have noticeable differences. But there are also similarities. Thus, the deputy for general issues is usually entrusted with managing the economic services of the administration and production departments, namely:
- participation in the development of local sanitary standards, projects and plans for the repair of premises or equipment;
- drawing up memos, reports and estimates on business issues;
- reception and accommodation of seconded specialists;
- control over compliance by the organization’s personnel with fire safety rules, industrial sanitation and labor protection;
- coordination of the work of reporting departments and teams;
- participation in meetings of technical commissions and organization of SOUT ( special assessments of jobs based on working conditions);
- control of the conditions and deadlines for the implementation of business and financial contracts with suppliers, partners, and customers;
- quality control of warehouse operations and financially responsible employees.
The list is conditional - each employer supplements and expands it at its own discretion. Deputy Director for Development, Legal or production issues carries out completely different assignments. All job characteristics are nuances labor function, the procedure for appointment and dismissal, requirements for work experience and qualifications of the employee - should add to job description.
Job description of deputy director: structure and content
In order not to miss anything during the development process and end up with a truly easy-to-use document, take as a basis ready-made template job description. The proposed sample can be used by both commercial and budgetary organizations and consists of five sections:
- general provisions;
- job responsibilities;
- employee rights;
- employee responsibility;
- order revision of instructions.
The first section is devoted general information about the position. Indicate the order in which the deputy director is appointed and who replaces him during illness or vacation. You can also add a list of qualification requirements here.
Download samples:
List your job responsibilities in detail and point by point. This way, it will be clear to both the employee and his immediate superior what exactly the deputy should do:
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The rights of an employee and the measures of responsibility applied to him need not be described in detail, limiting ourselves to general wording. Remember that the director, his deputies and chief accountant belong to a special category of workers who bear full financial responsibility even without concluding a corresponding agreement.
What's happened financial liability employee (including management) and under what circumstances does it occur? The answers are in the materials of the Personnel System:
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The last section contains the conditions and deadlines for revising the document. The law does not establish clear requirements in this regard, and the general practice is to revise job descriptions as necessary (if the company's management system or technologies used in production change), but at least once every five years.
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How to approve a job description for the position of deputy director
Be sure to leave space for certification details at the bottom of the form. The signatures of the officials to whom the instructions are sent are placed here. on approval, and there is a field for the signature of the employee to whom the document applies (give out a second copy for storage at the workplace).
Deputy director is an ambiguous position, because we can talk about either the “right hand” of the manager or an employee who is entrusted with a limited list of tasks that are not of paramount importance. Therefore, it is so important to develop a convenient, competent and meaningful job description.
Mini-test for self-test.
How are job descriptions approved?
- only by separate order;
- only using a special stamp affixed to the document;
- both methods are acceptable.
The Deputy Director for General Affairs belongs to the category of second-level managers. There are no employees directly subordinate to him. However, heads of departments and their employees are obliged to follow his instructions regarding the sphere of economic, material and physical security, as well as personnel policy. The specialist's functional responsibilities are reflected in the job description. All his actions must be coordinated with the main head of the subject entrepreneurial activity.
Deputy Director for General Issues at the Enterprise
Main tasks
The main task of the Deputy Director for General Affairs is to ensure normal level functioning of the production activity of a business entity.
His competence includes consideration of requests and complaints from the population, business entities and regulatory authorities. He has the right to provide legal support contracts and organize activities to collect debts from counterparties. The specialist participates in the development of personnel policies, and also controls the formation of the labor reserve at the enterprise to ensure the efficiency of its production. He can recruit and train personnel, as well as set uniform standards for conducting business activities. If there are no relevant specialists at the enterprise, he can lead the work on organizing the economic security of the enterprise, as well as protecting its property values.
Relationships with the employer, workforce and representatives of authorized bodies
The job description of the deputy director for general issues regulates his subordination to the head of the business entity, who is its administrative and functional superior. All structural divisions of the enterprise are subordinate to him. The specialist has the right to give orders to department heads if the issue raised by him is within his competence. In case of inspections by regulatory authorities, he has the right to represent the interests of the organization.
What responsibilities are regulated by the job description?
Organizational issues
The deputy director must have higher education legal or technical orientation. At least five years of experience in human resources management is desirable. When applying for a job, it is mandatory to undergo a fluorographic examination to obtain permission to work in a team. General medical examination not required.
The head of a business entity formalizes labor relations with the deputy director in the form of a contract or employment agreement.
The contract cannot be concluded for less than a year, and the employment contract may establish additional requirements and responsibilities of a specialist. It should be noted that a candidate for the position of Deputy Director must be approved by the Board of Directors. He must report to them on the results of the work done at least once a year.
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Knowledge requirements
Qualities a leader should have
The Deputy Director for General Affairs must have an idea of the business plan of the business entity, as well as the priority marketing strategies, relevant for promoting an entrepreneurial idea. The activities of a specialist will not be effective without knowledge of the organizational structure of the company, the principles of its production activities, as well as the modern theory of personnel management and advanced technologies in the field of production and analysis of personnel work.
Knowledge of legislative norms in the field of labor relations, as well as those related to the type of business activity, will allow you to competently approach the decision production tasks, which are provided for by the job description of the Deputy Director for General Issues.
Monitoring compliance with the requirements of regulatory legal acts in the field of labor protection will ensure safety production process Therefore, it is important to have an understanding of the nuances of legislation in this area. Without computer skills as a confident user, it will be difficult to ensure the necessary document flow.
Management structure of the enterprise
The duties of the deputy director for general issues are regulated by the job description drawn up on the basis of the employment contract. They are expressed in carrying out measures to ensure the efficiency of the production process:
- Participation in the development of the company's business plan.
- Recruitment and training of management personnel.
- Drawing up administrative documentation for the enterprise, as well as drawing up procedures, regulations and job descriptions.
- Keeping records and drawing up reports in the field of personnel policy.
- Implementation of changes in the management structure of a business entity.
- Carrying out activities to form a personnel reserve.
- Formation of a policy to reward employees for specific achievements.
- Conducting an analysis of the effectiveness of employee incentive systems.
- Organization of the adaptation process for newly hired employees.
- Contractual involvement of individuals and business entities to protect the material assets of the enterprise.
- Ensuring compliance with the requirements of the procedure regulating the preservation of trade secrets.
- Analysis of the information structure of a business entity, including paper and electronic sources, in order to ensure its protection from unauthorized distribution.
- Maintaining relationships with representatives of regulatory and law enforcement agencies.
The specialist must coordinate all actions stipulated by the job description with the head of the business entity.
Performance evaluation
The results of a specialist’s work are assessed based on indicators that determine the efficiency of production activities, as well as the presence of a friendly atmosphere in the team. To achieve these parameters, it is necessary to ensure compliance with discipline, the requirements of job descriptions, as well as instructions on labor protection and fire safety. A successfully developed system of stimulating the work of employees will reduce the likelihood of conflict situations in the workplace, as well as poor quality work. Of no small importance in achieving the goals of entrepreneurial activity is competent selection of specialists with a high level of qualifications. Timely safety measures will allow the company to carry out its production activities uninterruptedly.
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For successful employment, it is desirable to have a specialized education, as well as possess necessary qualities and work skills. First of all, you need to carefully study the requirements of employers in your chosen specialty, then start writing a resume.
You should not send your resume to all companies at the same time. Choose suitable vacancies based on your qualifications and work experience. We list the most important skills for employers that you need to successfully work as Deputy General Director for General Affairs in Moscow:
Top 7 key skills you need to have to get hired
Also quite often in vacancies there are the following requirements: team management, PC user and budgeting.
As you prepare for your interview, use this information as a checklist. This will help you not only please the recruiter, but also get the job you want!
Analysis of vacancies in Moscow
Based on the results of an analysis of vacancies published on our website, the indicated starting salary, on average, is 93,030. The average maximum income level (indicated “salary up to”) is 141,429. It must be borne in mind that the figures given are statistics. The actual salary during employment can vary greatly depending on many factors:- Your previous work experience, education
- Type of employment, work schedule
- Company size, industry, brand, etc.